This page describes how a software engineer at Tayana Solutions helped a client overcome workflow issues by creating a bridge between two software screens, leading to significant improvements in efficiency and accuracy.
(a) Challenges:
- Many users experience frustration when software systems lack connectivity and require manual updates. This lack of connection can bog down workflows.
- A client needed to track stock item settings, but the settings did not automatically sync between the stock item screen and the production order screen. This required manual updates every time a change occurred on either screen, which was time-consuming and prone to errors.
- The client had to keep two separate screens in sync without any automatic link.
- The manual updates were like trying to keep two separate spreadsheets in sync, which is a recipe for errors and disaster.
- Such inefficiencies can lead to daily frustrations and missed opportunities to improve processes.
- Teams often spend too much time on repetitive tasks such as manual data entry and double-checking information across different systems.
- Copying and pasting between spreadsheets is a sign that there may be an inefficient workflow.
- Complaints from team members about tedious tasks can also be an indicator of workflow problems.
- These seemingly small inefficiencies can add up, negatively affecting work and mental well-being.
(b) Solution & Benefits
- We addressed the issue by creating a bridge between the two software screens, ensuring that any change on one screen would automatically reflect on the other.
- The solution eliminated manual updates and reduced the risk of inconsistent data.
- We achieved this solution using the software’s existing functions, without complex workarounds or external tools.
- This approach highlights the value of finding simple solutions within existing systems.
- By improving workflow, we also improved work and mental well-being.
- A key benefit of this approach is avoiding spending too much time on the same tasks.
- Taking a step back to look for more efficient ways to handle tasks and improve processes can be highly beneficial.
- The client was very happy with the improvements.
- This type of problem-solving approach can lead to significant efficiency gains by automating tasks and optimizing data flow.
- Tayana Solutions takes the time to understand client needs and finds solutions that clients can use long-term.
- This approach is preferable to just throwing technology at the problem.
- Focusing on small changes that have the most impact can make a big difference.
- Seeking help from experts can also improve workflows.
- Tayana Solutions offers expertise in workflow optimization with a team of problem-solvers ready to tackle workflow challenges.